General Electric Project Office Administrator in Uppsala, Sweden

Role Summary:

We are seeking a dynamic and self-motivated professional to join the Project Management Office team in Bioprocess R&D.

You will be a member of the Project Management Office (PMO) team supporting processes and documentation around the execution of the BioProcess business area R&D Portfolios and Projects. The PMO backoffice team supports a global team of portfolio and project managers.

Essential Responsibilities:

  • Support portfolio/project managers by assigning project numbers, setting up folders/structures, including setup in systems (Oracle PA, SSP, LTR) etc

  • Manage project related information in our systems and files

  • Oversee documentation and structures to ensure consistency of structures and data

  • Manage Project Management Office processes

  • Ensure processes are implemented and applied consistently

  • Propose changes of processes as needed

  • Drive consolidation of project financial forecasts and actuals on a monthly/quarterly basis

  • Support finance in monthly/quarterly closure of results

  • Support the finance manager with consolidating financial needs from organisation and portfolio/projects as Capex, expenses etc

  • Assisting with deep-dives on following up on key cost items in the systems

  • Coordinate setup in systems with other functions

  • Administrative support around meetings (rooms, video, agenda, minutes)

If you have any questions, please contact recruiting manager Anders Fält, +46-18-6120078. Last day to apply is 28th of September 2018.


  • Extensive experience with MS Office tools, especially Excel

  • Understanding of key financial reporting (OPEX, Capex, principles for accounting etc)

  • Experiences in working in IT systems e.g. Oracle, SSP

  • Process oriented, with an experience to both evolve and establish new processes

  • Experienced with supporting a team with administrative tasks

  • Language: Swedish, English

Desired Characteristics:

  • Experience from working in a project environment

  • Thorough and high level of attention to details

About Us:

GE Healthcare at provides transformational medical technologies and services to meet the demand for increased access, enhanced quality and more affordable healthcare around the world. GE works on things that matter - great people and technologies taking on tough challenges. From medical imaging, software & IT, patient monitoring and diagnostics to drug discovery, biopharmaceutical manufacturing technologies and performance improvement solutions, GE Healthcare helps medical professionals deliver great healthcare to their patients.

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Locations: Sweden; Uppsala