General Electric Administrative Assistant in Taoyuan City, Taiwan
Job Description Summary
- Developing and maintaining site purchasing procedures that are consistent with
the PSQMS guidelines in consultation with station management and operating and maintenance departments.
Co-ordinate purchase order activities - review all requisitions for completeness and accuracy; place and expedite orders distribute for purchase order processing; perform purchase order entry as needed; resolve purchase order problems and conduct follow-up activities as necessary to finalize purchase order transaction
Receive vendor bids and proposals; open, compare and analysis quotations and bids and recommend the award of contracts
Contact vendors and verify information related to price, product quality, service and delivery.
Continually identify and determine optimum sources of supply for the highest quality for the best price. Closely co-ordinate activities with operations and maintenance departments to ensure specifications are correct.
Issue purchase order in CMMS which agreed to buy by section manager per PSQMS rules
Issue Yearly Order like office supplies, cleaning lady service, local freight..etc
Copied CMMS POs to PowerMax or Ariba system
To complete the Good Receiving (GR) in Ariba system for indirect sourcing
To complete the Invoice Receiving(IR) in CMMS by monthly
Orders Filing Management
Prepare the payment voucher and monitoring the invoice if not receive from Supplier
Cost calculation per real timesheet for craft labor service
To complete the upload file for craft labor service
To fill out the Contractor Performance report for cleaning Lady
General Affairs support
Prepare the Snacks for Worship (twice monthly)
Monitoring all office supplies and ensuring that stock is replenished as required.
To prepare the subcontractor evaluation in end of December
To prepare the supplier evaluation for top 10 in end of December
To conduct the physical stock examination in end of December
Any support which is assigned by Administration Team Leader if required