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General Electric Administrative Assistant in Taoyuan City, Taiwan

Job Description Summary

Job Description

Procurement

  1. Developing and maintaining site purchasing procedures that are consistent with

the PSQMS guidelines in consultation with station management and operating and maintenance departments.

  1. Co-ordinate purchase order activities - review all requisitions for completeness and accuracy; place and expedite orders distribute for purchase order processing; perform purchase order entry as needed; resolve purchase order problems and conduct follow-up activities as necessary to finalize purchase order transaction

  2. Receive vendor bids and proposals; open, compare and analysis quotations and bids and recommend the award of contracts

  3. Contact vendors and verify information related to price, product quality, service and delivery.

  4. Continually identify and determine optimum sources of supply for the highest quality for the best price. Closely co-ordinate activities with operations and maintenance departments to ensure specifications are correct.

  5. Issue purchase order in CMMS which agreed to buy by section manager per PSQMS rules

  6. Issue Yearly Order like office supplies, cleaning lady service, local freight..etc

  7. Copied CMMS POs to PowerMax or Ariba system

  8. To complete the Good Receiving (GR) in Ariba system for indirect sourcing

  9. To complete the Invoice Receiving(IR) in CMMS by monthly

  10. Orders Filing Management

  11. Prepare the payment voucher and monitoring the invoice if not receive from Supplier

Craft Labor

  1. Cost calculation per real timesheet for craft labor service

  2. To complete the upload file for craft labor service

  3. To fill out the Contractor Performance report for cleaning Lady

General Affairs support

  1. Prepare the Snacks for Worship (twice monthly)

  2. Monitoring all office supplies and ensuring that stock is replenished as required.

  3. To prepare the subcontractor evaluation in end of December

  4. To prepare the supplier evaluation for top 10 in end of December

  5. To conduct the physical stock examination in end of December

  6. Any support which is assigned by Administration Team Leader if required

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