General Electric Facility Coordinator in Shanghai, China

About Us:

GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

Essential Responsibilities:

  1. Reception & Administration

Well receive all incoming requires related to China Learning Center (CLC) or Crotonville team, and provide assistance if required

1.1 Manage and maintain the CLC reservation system:

1.2 Arrange weekly training schedule and coordinate indirect supporting resources (i.e. logistic team, security, canteen & A.V support)

1.3 Manage and maintain CLC facilities & A.V equipment, and coordinate with property team or vendors if required

1.4 Office supplies ordering

1.5 Support Crotonville team on miscellaneous requests

  1. Logistic support

2.1 Provide strong on-site support to ensure all activities held in CLC go smoothly

2.2 Provide logistic support to adhoc or customer programs as required

2.3 Improve on-site logistic process

  1. Project management

3.1 Coordinate and consolidate annual training plan:

• CLC facilities & hotels room booking

• Gifts & training related books ordering

3.2 Coordinate facility and A.V equipment upgrading

• Collect repairing needs

• Procurement

• Work acceptance and follow-up

3.3 Manage and maintain fixed assets: take inventory, clean up the disabled assets if needed

3.4 Training data base management

• Consolidate quarterly participants report, and send it to business HR/training coordinators if required

• Sort all business nomination list to regional training manager if required

• Support finance team to claim the annual training allowance

3.5 Finance management

• Confirm and consolidate monthly operation cost and place order to vendors such as mail fee, catering fee etc.

• Complete monthly billing of CLC rental & service

• Procurement (i.e. quotation, comparison, place orders

• Support and contribute to quarterly finance report

3.6 Emergency response team

• Attend EHS & first-aid training

• Coordinate and support emergency drills

Qualifications/Requirements:

• Bachelor’s degree

• 1-2 years of experience in Adminstration and/or Operations role.

• Strong communication skills & knowledge of local language to work with business leaders, and a broad range of training administration and delivery vendors

• English language proficiency

• Strong client service orientation and passion for problem solving

• Computer proficiency in Word, Excel, Outlook and PowerPoint

Desired Characteristics:

• Proficiency in spoken/ written both English and local language

• Strong Project Management skills

Locations: China; ShangHai; Shanghai