General Electric Executive Assistant in Shanghai, China

Role Summary:

Administrative and Executive Support. Positions requiring understanding of concepts, methods, procedures and approaches.

Essential Responsibilities:

  • Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel Plan, schedule, and arrange business meetings and travel itineraries, maintain passport and visa requirements;

  • Make complex travel arrangements and coordinates itineraries, Process T&L expenses for the executive

  • Organize the team events and team engagement, such as outing, annual meeting, leadership meetings and customer events. Assist visitors travel in China and corresponding events.

  • Provide overall office management and administrative duties, lead the engineering events and provide the finance/billing support to operation and finance department.

  • Provide discrete and confidential coordination of sensitive company information ·

  • Assist in managing expense accounts and budgets. Provide the monthly billing information to finance team.

  • Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel

  • Prepare presentations, reports, spreadsheets, meeting minutes and other business information

  • Prepare, evaluate, and edit incoming and outgoing communications for the executive

  • Manage the executive office and its supply

  • Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments


·Bachelor’s degree from an accredited university or college (or a high school diploma / GED with a minimum of 4 years of experience in an executive or administrative assistant position)

·Strong organizational skills and exceptional attention to detail and accuracy

·Strong interpersonal skill. Be able to engage with both a big engineering team and leadership teams

·Strong leadership skill. Engage to take initiatives and lead other to deliver ·Strong oral and written communication skills

·Ability to maintain confidentiality and security of highly sensitive information.

·Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, Excel), internet proficiency and knowledge of web-based applications ·Willingness and ability to work a flexible schedule when necessary

Desired Characteristics:

· Knowledge of GE policies / procedures · Ability to balance workload under short deadlines and changing priorities in a fast paced environment

About Us:

GE (NYSE:GE) drives the world forward by tackling its biggest challenges. By combining world-class engineering with software and analytics, GE helps the world work more efficiently, reliably, and safely. GE people are global, diverse and dedicated, operating with the highest integrity and passion to fulfill GE’s mission and deliver for our customers.

Locations: China; ShangHai; Shanghai