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General Electric Executive Assistant - Exec Support in Irvine, California

Job Description Summary

Job Description

Roles and Responsibilities:

Role Summary/Purpose

Provides effective and responsive administrative/secretarial services to support the GE Healthcare leaders in day-to-day business operations and activities. Primary responsibilities include:

Essential Responsibilities

  • Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.

  • Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.

  • Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.

  • Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in managers signature

  • Provide general office administrative services.

  • In some functions, but not all:

  • Will support budget management, liaising with finance to ensure costs are monitored and controlled.

  • Assist with job candidate interview scheduling

  • Enter temporary support requests into My Resources or other generating system.

  • Run reports in excel, access, business objects and other data gathering programs

  • Input and update data into Oracle databases

  • Provide tactical support (answering questions on central sites and on various internal processes and e-tools).

  • Help keep organization charts up to date as directed

  • Maintain filing and records management systems and other office flow procedures which may be confidential

  • At some sites, an administrator may provide payroll support for hourly associates

  • Generate, review and file pharmacy reports

  • Accurately maintain customer pricing files and complete contract data entry

  • Create statistics, send out customer brochures or correspondence, or document leads.

Qualifications/Requirements:

  • High School Diploma, GED or local equivalent.

  • 2 years secretarial/administrative experience

  • Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook

  • Self Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly

  • Effective time management and organizational skills; able to balance multiple priorities

  • Effectively problem solve and resolve a variety of issues and topics within the job scope

  • Ability to effectively interact and communicate with senior level management and corporate contacts Excellent interpersonal, verbal and written communications skills including strong grammatical skills.

Desired Characteristics

Preferred:

  • Bachelors degree OR at least seven years experience working in administration, office management, or related field in a corporate or professional business environment.

  • Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high profile clients.

  • Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable.

  • Extremely well organized, with attention to detail, yet able to multi-task in an environment of changing priorities.

  • Intellectually sharp, able to grasp concepts and think/learn quickly.

  • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions.

  • Ability to accepting constructive criticism and deal calmly and effectively with high

  • stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.

  • A self starter able to work on own initiative and well in a team environment.

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Additional Information

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer (https://assets.phenompeople.com/CareerConnectResources/GE11GLOBAL/en_global/desktop/assets/images/poster_screen_reader_optimized_w_supplement.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No

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