General Electric Project Coordinator/Administrative Assistant in Clearwater, Florida

Role Summary:

About Us:

Baker Hughes GE, (NYSE: BHGE) is the world’s first and only fullstream provider of integrated oilfield products, services and digital solutions. Drawing on a storied heritage of invention, BHGE harnesses the passion and experience of its people to enhance productivity across the oil and gas value chain. BHGE helps its customers acquire, transport and refine hydrocarbons more efficiently, productively and safely, with a smaller environmental footprint and at lower cost per barrel. Backed by the digital industrial strength of Baker Hughes GE, the company deploys minds, machines and the cloud to break down silos and reduce waste and risk, applying breakthroughs from other industries to advance its own. With operations in over 120 countries, the company’s global scale, local know-how and commitment to service infuse over a century of experience with the spirit of a startup – inventing smarter ways to bring energy to the world. Follow Baker Hughes, on Twitter @BHGECo, or visit us at BHGE.com.

Role Summary/Purpose

Project Coordinator will be a critical member of the Project Management team, having ownership of complex project orders directed to GE’s Brilliant Factory in Jacksonville, FL. The Project Coordinator will work in all aspects of order entry by utilizing SAP. The successful candidate will be responsible for booking, and order entry completion.

Essential Responsibilities

Project Coordinator will be a critical member of the Project Management team, having ownership of complex project orders directed to GE’s Brilliant Factory in Jacksonville, FL. The Project Coordinator will work in all aspects of order entry by utilizing SAP. The successful candidate will be responsible for booking, and order entry completion. In this role the individual will make decisions and drive actions to resolve issues preventing on time completion of orders under their care. They will also drive operation rigor in reporting daily/weekly reporting and operation rigor measurement of KPIs (key performance measurements) such as the revenue report and project management dashboard.

In the role of Project Coordinator, you will:

  • Resolve all PO discrepancies with customer prior to order booking

  • Own order entry throughout all phases of order execution for orders assigned. This includes proactively taking actions to minimize blocked orders and turnaround time by attending team meetings, identifying potential issues to the appropriate function for action, and escalating issues that cannot be resolved at the lowest level

  • Own order entry of all complex project orders assigned which will include receiving, reviewing and validating Purchase Orders (PO) to ensure the ITO team has met all requirements and only compliant bookings occur; during an end of quarter surge this might increase the throughput of order booking and will require additional focus

  • Coordinate issues resolution with the function providing the corrective actions, this requires responsive customer communication with regular updates on progress on behalf of the company

  • Ensure proper billing is kept through applications of tax certificate, concessions and billing credits

  • Own order’s metrics such as cycle time to drive effective execution and performance; monitor variances to order metrics to enhance processes

  • Develop and maintain open orders status report for customer orders fulfillment

  • Drive operational reporting of KPIs to Operations Leader. For Shipped not rev rec, revenue forecast, and project management dashboard

  • Solid working business financial knowledge

Qualifications/Requirements

  • Bachelor’s Degree from an accredited college or university (OR High School Diploma / GED from an accredited school or institution and a minimum of 2 years of experience in sales and/or customer care experience in oil & gas, power, heavy equipment, or automation & controls)

  • Minimum 1 year of experience in sales, customer care and/or project management experience in oil & gas, power, heavy equipment, or automation & controls

Additional Eligibility Requirement –

GE will only employ those who are legally authorized to work in the United States for this opening. To be considered for this role, you must be a U.S. citizen, lawful permanent resident, or protected individual as defined by 8 USC 1101(a)(2) and 8 USC 1324b(a)(3).

Desired Characteristics

  • SAP/ ERP Experience

  • Promote and works well within a team atmosphere and practices shared values

  • Materials Resource Planning (MRP) / Enterprise Resource Planning (ERP) knowledge

  • Knowledge of Order Management processes

  • Cross-functional team experience in matrix organizations

  • Ability to work independently and multi-task

  • Strong interpersonal skills

  • Strong verbal and written communication skills

  • Materials Resource Planning (MRP) / Enterprise Resource Planning (ERP) knowledge

  • Experience with Natural Gas Pipeline Transmission and Distribution markets with emphasis on flow regulation and valve requirements

  • MS Office expertise: Outlook, Office, Excel and PowerPoint

Location –

Jacksonville, FL.

BHGE will only employ those who are legally authorized to work in the United States for this opening.

Baker Hughes GE, is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Learn more at https://www.eeoc.gov/employers/upload/posterscreenreader_optimized.pdf

Locations: United States; Florida; JACKSONVILLE

GE will only employ those who are legally authorized to work in the United States for this opening.