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General Electric Executive Assistant, Finance in Cambridge, Massachusetts

Job Description Summary

Job Description

Role Summary/Purpose:

Proactively provide a range of administrative support for the GE Vernova Chief Financial Officer as well as coordination / support, as needed, for the senior functional team. Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals. Operate as part of a team that works together and provides back-up support to other administrative staff as needed.

Essential Responsibilities :

  • Proactively support the assigned leader and team by independently executing all responsibilities whilesuccessfully balancing the needs of multiple staff members

  • Prioritize, maintain, and organize calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange travel schedules, travel itineraries, reconcile T&L expenses. Work with others to organize meetings with multiple attendees across different geographic locations in the most efficient way

  • Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and suggest adjustments

  • Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed

  • Manage a range of general administrative services including: documentation management/file set up and maintenance, invoice processing, etc.

  • Anticipate, identify, analyze and solve issues/conflicts independently and discretely

  • Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader}and/or staff making interactions positive experiences

  • Handle confidential data and matters discreetly and professionally

  • Work as a team player with other assistants and teams

  • Special projects as required

Qualifications/Requirements:

  • Bachelor’s degree or High School diploma and five years’ work experience

  • Minimum three years’ experience in aC-suite executive support role

  • Ability to successfully organize and execute details in a fast-paced, ever-changing, environment

  • Ability to successfully manage competing priorities

  • Highly results driven with exceptional follow through

Desired Characteristics:

  • Outstanding interpersonal skills

  • A collaborative team player yet able to work independently

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