General Electric Administrative Assistant in Atlanta, Georgia

About Us:

GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

GE Power is a world leader in power generation with deep domain expertise that helps customers deliver electricity from a wide spectrum of fuel sources. We are transforming the electricity industry with the digital power plant, the world’s largest & most efficient gas turbine, full balance of plant solutions and our data-leveraging software. Our innovative technologies and digital offerings help make power and water more affordable, reliable, accessible and sustainable.

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer at http://www.ge.com/sites/default/files/15-000845%20EEO%20combined.pdf . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Role Summary:

The Administrative Assistant will provide administrative support to executives within the Power Finance team in Atlanta.

Essential Responsibilities:

As the Administrative Assistant, you will:

  • Provide administrative support, including scheduling complex meetings and making occasional complex international travel arrangements

  • Provide overall office management / administrative duties, such as phone coverage, call screening, memos and letters to the executive

  • Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel

  • Proactively coordinate the executive’s calendar, comprised of a heavy meeting schedule and extensive travel

  • Plan, schedule and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division Make complex travel arrangements and coordinate itineraries

  • Process T&L expenses for the executive

  • Prepare presentations, reports, spreadsheets, meeting minutes and other business information

  • Assist in managing expense accounts and budgets

  • Provide discrete and confidential coordination of sensitive company information

  • Use discretion in interfacing with all levels of individuals, internally and externally

  • Anticipate needs and accomplishe responsibilities without direction

  • Prepare, evaluate, and edit incoming and outgoing communications for the executive

  • Manage multiple projects, priorities and initiates / follow up to ensure timely achievement of commitments

  • Manage purchase of office administrative supplies

  • Use Accounts Payable services for check requests

Qualifications/Requirements:

  • Bachelor’s Degree from an accredited university or college (OR High School Diploma / GED with a minimum of 4 years of experience in an executive or administrative assistant position)

Desired Characteristics:

  • Demonstrated work experience using Microsoft Word, Excel, Outlook and PowerPoint

  • Proven ability to manage multiple tasks

  • Strong analytical skills / ability to work with numbers

  • Accurate and attentive to detail with superior writing and editing skills

  • Ability to manage multiple priorities and deadlines

  • Strong interpersonal and communication skills to interface with all levels of management

  • Adaptable / flexible: open to change in response to new information, different or unexpected circumstances, and/or to work in ambiguous situations

  • Proven ability to work with senior level executives, both internal and external

  • Ability to ensure security of confidential information

  • Extensive follow-up, attention to detail and accuracy

  • Flexibility with overtime on short notice

  • Strong organizational, time management and prioritization skills

  • Ability to support multiple projects and balance conflicting needs

  • Prior office management experience

  • Self-starter who works on own initiative

  • Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude

  • Ability to work well in team environment and to perform under pressure / against tight deadline

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Locations: United States; Georgia; Atlanta

GE will only employ those who are legally authorized to work in the United States for this opening.