GE Administrative Assistant in Independence, Missouri

Job Number

2790919

Business

GE Transportation

Business Segment

GET Transportation

About Us

GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

As a division of General Electric Company,GE Transportationis a global technology leader and supplier to the railroad, mining, marine, stationary power, and drilling industries. We drive change and progress — by rail and across oceans. We go farther and dig deeper, with advanced technology that connects people, data and machines, so resources can be gathered, goods can be transported and economies can thrive. GE Transportation is headquartered in Chicago, IL, and employs approximately 12,000 employees worldwide. Learn more about GE Transportation today!

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is anEqual Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Posted Position Title

Administrative Assistant

Career Level

Experienced

Function

Business Management

Function Segment

Administration and Support

Location(s) Where Opening Is Available United States

U.S. State, China or Canada Provinces

Missouri

City

Independence

Postal Code

64057

Relocation Assistance

No

Role Summary/Purpose

In addition, you will provide a comprehensive support service to assigned senior leaders; to ensure that working schedules are progressed smoothly, commitments and deadlines are met and all meetings, reviews and conferences are organized effectively.

Essential Responsibilities

Responsibilities include, but are not restricted to:

  • Generating and finalizing presentation materials

  • Manage calendars

  • Make travel arrangements, coordinate meetings, schedule appointments

  • Work closely with other administrative assistants

  • Set up invoices for payments

  • Manage leaders’ international schedule and make all associated travel & logistical arrangements (domestic and international)

  • Drive completion of actions – to ensure deadlines are met

  • Undertake specific projects as directed by leaders

  • Create time for leaders to focus on other priorities by intelligent scheduling & anticipation of key events in the company calendar / operating rhythm

  • Event coordination (conferences, business dinners, off site business meetings etc.)

  • Organize & document Leadership Team meetings

  • Produce agendas and all relevant documentation prior to meetings communicate information / actions to meeting participants

  • Ad-hoc administrative duties related to business, including timely expense reconciliations & screening / redirecting telephone calls / general enquiries

Qualifications/Requirements

  • High school diploma or GED

  • Minimum of 2 years of administrative experience with Microsoft suite including word, PowerPoint, Excel and Outlook

Additional Eligibility Qualifications

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.

Desired Characteristics

  • Must have excellent PowerPoint & Excel skills

  • Excellent grammar and spelling skills / strong writing skills

  • Advanced knowledge of basic office equipment

  • Organizational skills to prioritize and handle large, varied workload with simultaneous deadlines

  • Ability to work in fast paced environment with constant customer interaction

  • Detail oriented, flexible; able to deal with frequent changes in a positive, professional manner

  • Acts as a technical / domain resource for others in the organization

  • Team oriented

  • Works together with individuals to solve business issues

  • Confidently states her / his opinions and tactfully challenges others' ideas

  • Copes and executes well in uncertain environment

  • Tracks leading industry / market resources to stay current