GE Administrative Assistant in Independence, Missouri
GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.
As a division of General Electric Company,GE Transportationis a global technology leader and supplier to the railroad, mining, marine, stationary power, and drilling industries. We drive change and progress — by rail and across oceans. We go farther and dig deeper, with advanced technology that connects people, data and machines, so resources can be gathered, goods can be transported and economies can thrive. GE Transportation is headquartered in Chicago, IL, and employs approximately 12,000 employees worldwide. Learn more about GE Transportation today!
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is anEqual Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Posted Position Title
Administration and Support
Location(s) Where Opening Is Available United States
U.S. State, China or Canada Provinces
In addition, you will provide a comprehensive support service to assigned senior leaders; to ensure that working schedules are progressed smoothly, commitments and deadlines are met and all meetings, reviews and conferences are organized effectively.
Responsibilities include, but are not restricted to:
Generating and finalizing presentation materials
Make travel arrangements, coordinate meetings, schedule appointments
Work closely with other administrative assistants
Set up invoices for payments
Manage leaders’ international schedule and make all associated travel & logistical arrangements (domestic and international)
Drive completion of actions – to ensure deadlines are met
Undertake specific projects as directed by leaders
Create time for leaders to focus on other priorities by intelligent scheduling & anticipation of key events in the company calendar / operating rhythm
Event coordination (conferences, business dinners, off site business meetings etc.)
Organize & document Leadership Team meetings
Produce agendas and all relevant documentation prior to meetings communicate information / actions to meeting participants
Ad-hoc administrative duties related to business, including timely expense reconciliations & screening / redirecting telephone calls / general enquiries
High school diploma or GED
Minimum of 2 years of administrative experience with Microsoft suite including word, PowerPoint, Excel and Outlook
Additional Eligibility Qualifications
GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.
Must have excellent PowerPoint & Excel skills
Excellent grammar and spelling skills / strong writing skills
Advanced knowledge of basic office equipment
Organizational skills to prioritize and handle large, varied workload with simultaneous deadlines
Ability to work in fast paced environment with constant customer interaction
Detail oriented, flexible; able to deal with frequent changes in a positive, professional manner
Acts as a technical / domain resource for others in the organization
Works together with individuals to solve business issues
Confidently states her / his opinions and tactfully challenges others' ideas
Copes and executes well in uncertain environment
Tracks leading industry / market resources to stay current