GE Administrative Assistant - Executive Support in Boston, Massachusetts

Job Number

2782907

Business

GE Corporate

Business Segment

Corporate Business Innovations

About Us

GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is anEqual Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Posted Position Title

Administrative Assistant - Executive Support

Career Level

Experienced

Function

Marketing

Function Segment

Administration and Support

Location(s) Where Opening Is Available United States

U.S. State, China or Canada Provinces

Massachusetts

City

Boston

Postal Code

02111-2621

Relocation Assistance

No

Role Summary/Purpose

This role will provide a full range of administrative support to three GE Ventures executives primarily focused on the New Business Creations team. The position will interface with all levels of the organization, including c-level leadership team and external senior level and administrative staff of VC’s, startups and Investment Banks.

Essential Responsibilities

  • Organizing and arranging schedules, calendar management, extensive global and domestic trip planning, expense processing, meeting scheduling (both in person, Telepresence and conference calls), and various other events

  • Managing all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization

  • Organizing materials in relation to meetings: collecting and compiling information and coordinating delivery

  • Drafting of correspondence

  • Processing invoices and purchase orders; acting as a liaison with Sourcing and Finance to ensure bills are paid accurately and on time

  • Anticipating, identifying, analyzing and solving issues/conflicts independently and discretely

  • Support with general office administration, including telephone coverage, mail processing & distribution, file set-up & maintenance, ordering office supplies and equipment

  • Support teams in planning and execution of internal and external events, including scouting locations and coordinating scheduling, accommodations, AV needs and catering

  • Providing support to the team as needed with travel, meeting coordination, preparing PowerPoint presentations, and ordering supplies

  • Special reporting and projects as required.

Qualifications/Requirements

  • High school diploma

  • Minimum 7 years' experience as executive assistant, supporting senior level executive(s), preferably C-level executives

  • Exceptional proficiency in Microsoft Office suite. Strong PowerPoint skills; familiarity with video conferencing and scanning

  • Familiarity with Oracle Systems as well as Oblong Interface is a plus

  • Excellent administrative, organizational and professional communication skills (verbal and written)

  • Demonstrated professional interpersonal skills – high level of motivation, integrity, self-confidence and ability to take initiative

  • Extreme attention to detail, follow up, highly organized

  • Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment

  • Ability to prioritize and manage multiple tasks simultaneously

  • Collaborative team player with proactive approach

  • Ability to ensure security of confidential information – discretion and confidentiality required

Additional Eligibility Qualifications

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.

Desired Characteristics

  • Bachelor's degree

  • Familiarity with GE business operating rhythm and processes

  • Experience working in a multi-national corporate environment

  • Experience working in a venture capital or private equity firm

  • Experience with a global company