GE Administrative Assistant - Executive Support in Boston, Massachusetts
Corporate Business Innovations
GE is the world’s Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is anEqual Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Posted Position Title
Administrative Assistant - Executive Support
Administration and Support
Location(s) Where Opening Is Available United States
U.S. State, China or Canada Provinces
This role will provide a full range of administrative support to three GE Ventures executives primarily focused on the New Business Creations team. The position will interface with all levels of the organization, including c-level leadership team and external senior level and administrative staff of VC’s, startups and Investment Banks.
Organizing and arranging schedules, calendar management, extensive global and domestic trip planning, expense processing, meeting scheduling (both in person, Telepresence and conference calls), and various other events
Managing all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization
Organizing materials in relation to meetings: collecting and compiling information and coordinating delivery
Drafting of correspondence
Processing invoices and purchase orders; acting as a liaison with Sourcing and Finance to ensure bills are paid accurately and on time
Anticipating, identifying, analyzing and solving issues/conflicts independently and discretely
Support with general office administration, including telephone coverage, mail processing & distribution, file set-up & maintenance, ordering office supplies and equipment
Support teams in planning and execution of internal and external events, including scouting locations and coordinating scheduling, accommodations, AV needs and catering
Providing support to the team as needed with travel, meeting coordination, preparing PowerPoint presentations, and ordering supplies
Special reporting and projects as required.
High school diploma
Minimum 7 years' experience as executive assistant, supporting senior level executive(s), preferably C-level executives
Exceptional proficiency in Microsoft Office suite. Strong PowerPoint skills; familiarity with video conferencing and scanning
Familiarity with Oracle Systems as well as Oblong Interface is a plus
Excellent administrative, organizational and professional communication skills (verbal and written)
Demonstrated professional interpersonal skills – high level of motivation, integrity, self-confidence and ability to take initiative
Extreme attention to detail, follow up, highly organized
Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
Ability to prioritize and manage multiple tasks simultaneously
Collaborative team player with proactive approach
Ability to ensure security of confidential information – discretion and confidentiality required
Additional Eligibility Qualifications
GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.
Familiarity with GE business operating rhythm and processes
Experience working in a multi-national corporate environment
Experience working in a venture capital or private equity firm
Experience with a global company